If you own a rehab therapy clinic, choosing the right EMR/EHR system is one of your most important tasks.
Likewise, if you are a OT, PT or SLP doing a job interview, a super important question to ask is which electronic health/medical record (EMR/EHR) software is being used?
Why?
Because the EMR being used will have a huge impact on your therapy provision—and the experience of your patients. And, as we head into 2025, we are going to see massive changes in the capabilities of our EMR systems. This is why I wanted to compare the different options on the market to help you find the right EMR for you!
A quick note on language: You can see we are using EMR/EHR interchangeably. An electronic health record is technically more expansive than an electronic medical record and best reflects most of the software below, but we’ve found that most clinicians still utilize the term EMR.
Changing expectations in 2025
If the EMR you are demoing still looks like a 1990s tax document, I would honestly run for the hills. The early versions of EMRs created a huge level of headache/burnout without the promised benefits.
But, new technology is rapidly changing what we should expect from our EMRs. Your PT/SLP/OT documentation should finally start becoming a tool to help you provide the best care, rather than a barrier.
Your ideal EMR should be leveraging AI, both as a scribe and within the EMR itself. It also should be completely cohesive with your billing and scheduling software.
Comparison table of therapy EMRs
Here are some of the top EMRs that we found that were built for outpatient occupational therapy, physical therapy, and speech therapy. We are leaving out the big players in the hospital systems (like CERNER) as they do not cater to private therapy practices.
We also expect that each EMR/EHR has the following capabilities, otherwise it does not make our table: HIPPA compliant, offers telehealth, cloud-based, and caters to OT, PT, and SLP.
* Please note, one of our most important columns is AI-automation. This is NOT a standardized term, so we will be linking to what that means for each company. We have also crafted this entire post dedicated to the AI Scribes that integrate with these EMRs.
Jane app: featured EMR for solo-private pay practice
Here’s what Carlin Reaume, OTD, OTR/L, DipACLM, PMH-C, PCES of Supported Mama says about Jane App: “I LOVE Jane App. It is a a well-organized, easy to navigate platform. And, they have incredible customer service—they are literally some of the most helpful and kind people.”
| EHR/ EMR System | Rehab Specific | Pricing Structure | Billing Integration | Assessment Integration | Configurable Documentation Templates | Digital Patient Intake | Pt Facing HEPs/ Education | Remote Pt Monitoring | Scheduling | AI integration | Embedded Telehealth | Additional Features |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Dr. Chrono | No | Pricing not available on vendor site. 4 tiered plans available. Unlimited staff accounts (not priced per user). | X | Can build in note templates | X | X | X | X | Revenue cycle management (Plus version). Identifies claim denial trends. | |||
| Clinicient | X | Pricing and plans not available on vendor site. | X | X | X | X | X | X | Clean, attractive interface. | |||
| Empower EMR | X | Pricing not available on vendor site. Premium and Premium Plus plans available. | X | Can build in note templates | X | X included in premium plus plans | X included in premium plus plans | X | X (Scheduling, billing, and EHR automations) | Highly customizable plans for different sized practices. | ||
| EPIC Systems | No | $200 to $35,000 per month after initial costs: $1200 for self-hosting, up to $500,000 for large hospital systems. $2000 system training. | X | Can create assessment templates but caters more to objective medical measures ie lab values, A1C, medication compliance etc | X | X | Advanced data analytics capabilities for individual and population health management. Clinical decision support alerts and prompts. Not great for solo or small practices (under 10 users). | |||||
| Fusion | X | Basic plans start at $89 per month for solo practitioners and $145 per month for group practices. Plans that include billing capabilities start at $159 per month for solo practitioners and $245 per month for group practices. | X | X | X | X Available as an add-on feature | X | Features dedicated claims support with Assisted Billing. Easily see patient progress with visual goal tracking. Documentation templates created specifically for OT, PT, and SLP practices. | ||||
| HENO | X | Starting at $99 per month per clinic for basic. Higher tiers are $149 – $299 per month per provider, plus additional fees for add-on features. | X | Can build in note templates | X | X | X included in premium plans | X for an additional fee, 2 year contract required | X Integrated scheduling product priced seperately | X (AI scribe) | Built by rehab therapists. | |
| Jane App | Starting at $39 per month for solo practitioners. For teams, starting at $79 per month, plus $35 per full time practitioner and $17.50 per part time practitioner. | X | X | X | X | X | Coming soon: AI supported voice-to-chat | X | ||||
| NetHealth Therapysource | X | Pricing not available on vendor site. | X | X | Designed to integrate with other physical therapy software. | |||||||
| Practice Perfect | X | $47.50 per month for 1-3 users. As low as $10.00 per user/month for 11+ users. | X | X | X Available as a plugin | X Available as a plugin | X | X Available as a plugin | Generates financial, productivity, and marketing reports for growing your business. | |||
| Prompt | X | Not disclosed. | Built in. Cost unknown. | Some bulit in assessments. | X | X | X Unknown if extra cost. | X | X | X | ||
| RainTree | X | Custom pricing, not available on vendor site. | X Integrated billing product priced separately | X | X with detailed hand, wrist, and elbow templates | X | X | X | ||||
| Simple Practice | X | Starting at $49 per month for a starter plan. Additional tiers up to $99 per month. | X | X with Essential or Plus plans | X | X | X | Designed for rehab private practices. Available across devices with the SimplePractice mobile app. | ||||
| SPRY PT | X | Starting at $150 per NPI per month for EHR without billing. $100 Per NPI per month for Billing Dashboard. $150 per NPI per month Plus 4% to 6% of collections for EHR plus Billing Dashboard. | X Integrated billing product priced separately | Can build in note templates | X | X | X | X | X | X (AI scribe and EHR automations) | ||
| StrataPT | X | Free to use. Paid for with a percentage of your revenue collections | X Billing-aware EMR | Some builit in assessments. | X | ? | X | |||||
| Therabyte | X | Starting at $36 per month for solo practitioner, $99 per month for teams. Additional features priced seperately. | X | X | X | X | Coming soon to teams plan: AI supported documentation and goal prediction | X | Offers part-time pricing for solo practitioners or part-time practitioners on teams. Offers one month free with annual plan. | |||
| TheraPlatform | X | $39 per month for a single user. $69 – $79 per month for pro and pro plus plans, $49 for each additional provider. | X only included in premium plans. | X | X | X | X | X | X | X (no additional cost) | Features a built-in library of therapy apps and games that target various therapy goals and disorders. | |
| WebPT | X | Starting at $99 per month per user, plus a set up fee. 3 pricing tiers with additional features. | X only included in premium plans. | X | X | X | X | X | X | Autoscored integrated outcome measures. Integration with other EMR systems. HEPs. |
A quick note on Google Workspace
I do know of occupational therapy private pay therapy practices that use Google workspace in lieu of an EMR. To do this you would need to upgrade the the HIPPA compliant version of Google Workspace. You would also need to be very confident in knowing what data you need to collect and have a plan for managing it.
Conclusion
I hope this post has helped you explore the right EMR for you.
This is a critical post to us, and one we plan to update regularly. Please let us know any questions you have below. And, please share any deeper level of exploration you would like to see us undertake!
8 replies on “Best EMR/EHR Systems for OT, PT, and SLP”
This EMR table is great! Is it available as a pdf to download? Thank you!
This is SUCH a good idea, Bonnie! Thank you so much for asking. I’m going to work on a version 2 of it soon. And, I’ll work on including that option!
I think simple practice is widely used. Is there a reason why it was not included in the list?
Hi Fatma! Great question! We have a 2nd batch of EMRs that we are adding to this list this week! I just made sure we had Simple Practice included! (Honestly there were so many options that we decided to put out a round one- just to make sure they way we were organizing the info is helpful, and then plan to update it in about a week with more options!!)
Hi Sarah,
I’m an OT expanding my practice to functional nutrition, using Rupa for collaboration with physicians to order labs. Do you know of any EMRs that would be fitting for this type of practice?
WOW!!! I’ve literally been thinking all weekend about how we as OTs need to start tying our work to lab levels. (My next podcast episode is on sleep, which is one of the biggest levers for changing your lab levels- along with nutrition!) I’d love to learn more about your practice!
This is a great resource. I would love to see EMR/EHR systems that OT’s already in private practice are using. What do they feel are the pros and cons?
I know! I wonder what the best way for me to collect data on which EMRs people are using…and actually liking? Somehow ask our OT Potential Club members? I will follow up with Carlin this week, and find out what she uses…. My guess is that it is JaneApp?